Divisional Secretariat - Galewela

Perparation of New Civil Pension

After getting the pension file from the institution where the last worked the pensioner, we have to produce the following documents to prepare the pension.

• Retired Identity Card and Treasury 70.
• Residence certificate obtained from the Grama Niladhari of the relevant area.
• Photocopy of the pass bank of bank account.
• Retirement declaration.    

Perparation of Widows Pension

When our office receives the death gratuity file, informing our office to terminate the civil pension for the deceased, Please hand over a requesting letter of widows' orphan's to us with a photocopy of the death certificate and a widows' orphan's number After recieving a letter from the Department of Widows or Orphans of Department of pensions, the following documents should be forwarded.

• Original Certificate of marriage
• An affidavit if there is a difference in name
• Original copy of death certificate
• A copy of the pensionable salary sheet
• Birth certificate of children under 21 years
• 3 photographs(3 ¼, 2 ¼ size) with Grama Niladari recommendations should be provided
• Please bring me your National Identity Card as well
• Submit the small form to the Grama Niladari
• A letter obtained from the relevant divisional secretariat that the pension is terminated
• Widow / Widow's birth certificate

Also, Please get followings from our office.

• The letter should be submited to the grama niladari.
• No. 15 form of Pensioners' Fund

Perparation of Disability Pension

Our office should be informed To terminate the pension or widow's pension in the month of death occured and following applications should be submitted.

• Orphan children application for the permanently disabled.
• Affidavit of the disabled Child's guardian.

You must visit our office on time of day and time for noticeable basic tests.If a gardian is needed, that person should also be in the preliminary examination.

Perparation of the Heir

• Make our Divisional Secretariat aware to stop the pension or widow's pension
• Original Death Certificate
• A letter signed in front of a Justice of Peace that the other heirs have no objection to pay to one person such sum (all married and unmarried)
• Grama Niladhari report including names of the heirs of the family, the relatives of the deceased, age, sex, and family details.( it should be recomeneded by Divisional Secretary)
• Form Podu 77P
• lease note the bank account number and the bank name as this amount is paid by a check.

Perparation of Pension identity card

Issue a new pension identity card to the damaged pension identity card.Issue a new pension identity card to the damaged pension identity card.

• Damaged identity card
• Certification of two photocopies of 3¼ * 2¼ inches by Grama Niladari.
• A letter of requesting

For Lost identity Card

• A copy of the complaint to the police that the identity card was lost
• Requesting letter
• Certification of two photocopies of 3¼ * 2¼ inches by Grama Niladari.

Land Administration

• Distribution of empty government lands to expand the villages under the Land Development Ordinance, the Land Reclamation Special provisions Act and the State Land Ordinance.
• Subsequent activities of the lands distributed under the State Land Ordinance.

Tansfering the Original lnheitance

Required Documents

• Letter of request made to Divisional Secretary
• Original and copy of the donation letter and plan
• Folios
• Grama Niladhari report about the residents of the land
• Grama Niladhari report on the inheritors of the grant holder - with date of birth according to the order of ages
• An affidavit with agreeing to assign original legacy ( all the heirs should sign on a stamp (Rs. 25 / -) in front of a JP)
• Death Certificates of the grant holder and spouse
• If an heir is dead, the originals and copies of the death certificates.

Tansfering Post lnheitance

Required Documents

• Letter of request made to the Divisional Secretary
• Photo copy and originals of the donation letter and plan
• Folios of the land
• Grama Niladhari's report on resident of land
• If the heirs are more than one person, a plan and a copy of a licensed surveyor
• Birth Certificates and Copies of post heirs
• Affidavit affirming that this post inheritance is voluntary (signed with a Rs. 25 stamp in front of the JP)
• Oral declaration from the grant holder
• The Grama Niladhari should sign as one of the two witnesses on the first page and complete the model.

Relaxtion of Grant Terms

Required Documents

• Letter of request of the grant holder
• Obtaining the signature of two witnesses after signing the grantor after receiving the approval of the Provincial Land Commissioner after forming Annexure Form.
• The original deed is handed over to the government.
• Submission of new grant given as Ranbima service fee Rs. 100 / - after raising the new grant after several steps.

Land Documents

Required Documents

• A form has been attached as a transfer of ownership of government land.

Assistance to Obtain from Bank Approved by Grant

Required Documents

• Request letter to the Divisional Secretary (name and address of relevant branch)
• Original grant and a copy.
• Photocopy notes

lmplementation of Development Activities in Colonies

Required Documents

• Once the project proposal is submitted to the Provincial Land Commissioner and approved under Provincial Council or Strategic Plan, the project will be implemented from such provisions.

{slider Providing Goverment Lands as Long Term taxes to Various lnstitutions|closed}

Required Documents

• Requesting letter
• Plan
• Oath declaration to tax
• Local government agreement
• Appendix 17,14
• Project report of the organization
• The Constitution of the Organization

{slider Tansferring Ownership of Government Land|closed}

When granting the ownership of the land to someone else, a Swarnabumi, Jayabhumi, Ranbima should possess the following qualifications.

• The transferee should be a blood relation or low-incomer without lands
• If only a portion of the land is assigned, the grant for that should be a grant allowed by land (if a grant is not permitted for subdivisions, a lease permit allowed for subdivision should be changed. If so the extent of the land is 15 perches or Should be higher.)

Required Documents

• Owner's request letter should be signed by the owner (or fingerprints at that place)
• Original copy and a photocopy of the transferred land and
• Folios of the land got within one week (before the last coupon)
• if the transferee is a blood relation,Documents to prove the blood relation of the donor (can be obtained from the birth, intelligence and death certificates)
• Grama Niladhari report on the income of the transferee.
• Grama Niladari report on other properties owned by the transferee.
• Affidavit declaration by a person claiming to be the owner (husband, wife and children) about transfering of the land.
• An affidavit and deed of other lands should be submitted by mensioning transferor will not be helpless, orphaned. through this transfering.
• If a part of the land is transfered, then the relevant Survey Plan should be submitted for the land allocation
• Original copies of all certificates should be submited.

Owners of Private Lands Who are Being Aquired for Development Programs

1. Awarding the relevant compensation

Required Documents

• Compensation Application (Compensation Request Letter)
• Deed of the acquired land
• Plan for the land acquired
• Title report of the land obtained from an attorney who has more than 10 years of experience
• Folios over 2 weeks in relation to the land
• National Identity Card to verify identity

Charges for compensationCharges for compensation

Above Rs.25,000 / - for an amount of Rs. 25,000 / - for the stamp fee.

2. Payment of compensation for the period from the date of issue of the gazette under section 38 (a) of the Acquisition Act to the date of granting compensation

Required Documents

The relevant documents should be submitted and compensation should be obtained. A request letter should be submitted to obtain the interest.

Cash bills

• In case of interest, a tax of 10% should be paid to the Commissioner General of the Inland Revenue.
• For the payment of interest over Rs 25,000/=, the stamp fee is Rs.25/=

3. Conducting a 'Laak' committee for land owners and giving allowances.

Required Documents

In addition to the documents to be submitted to obtain compensation, a letter of application should be submitted for obtaining the allowance.

Cash bills

• For a payment above Rs. 25,000/=, Rs. 25/= stamp fee is charged.

Issuing of Certificate

1.Revenue Certificates

2.Assessment Reports

3.Valuation Certificates

4.Residency Certificates (Recommendation)

5.Certificates to Leaving Residence (Recommendation)

6.Certificates for the police service (recommendation)

7.Certificates for water facility

8.Certificates to Obtain Electricity Facilities

Issuing of Revenue Certificates

1.Request letter with recommendation of Grama Niladar

2.Documents to prove income

Issuing Assessment Reports

1.The request made by an officer of the institute to submit a valuation report for that property

2.Letter of agreement with the owner of the property

3.Valuation report provided by relevant Grama Niladhari regarding immovable property

4.Deed of the property

5.Title report of the land issued by a lawyer or notary

6.Plans

7.Folios before expired one month from the date of application

Issuing of  Valuation Certificates

1.Application for requesting valuation certificate

2.Relevant documents submitted for obtaining the valuation certificate

3.Report with Grama Niladhari recommendation

4.Title report requiring property value certificate

5.Plans

6.Folios before expired one month from the date of application

7.Title report of the land issued by a lawyer or notary|closed}